1.2.1   Civil

An occurrence associated with the operation of an aircraft which takes place between the time any person boards the aircraft with the intention of flight until such time as all such persons have disembarked, in which:

1. A person is fatally or seriously injured as a result of:
   • being in the aircraft, or
   • direct contact with any part of the aircraft, including parts which have become detached from the aircraft, or
   • direct exposure to jet blast, except when the injuries are from natural causes, self-inflicted or inflicted by other persons, or when the injuries are to stowaways hiding outside the areas normally available to the passengers and crew; or
2. The aircraft sustains damage or structural failure which adversely affect the structural strength, performance or flight characteristics of the aircraft, and would normally require major repair or replacement of the affected component except for engine failure or damage, when the damage is limited to the engine, its cowling’s or accessories; or for damages limited to propellers, wing tips, antennas, tires, brakes, fairings, small dents or puncture holes in the aircraft skin; or
3. The aircraft is missing or is completely inaccessible.

Note1: For statistical uniformity only, an injury resulting in death within thirty days of the date of the accident is classified as a fatal injury by ICAO.

Note2: An aircraft is considered to be missing when the official search has been terminated and the wreckage has not been located.

1.2.2   Military

An occurrence involving military aircraft, missiles and/or UAS, associated with the operation of an aircraft which takes place between the time any person boards the aircraft with the intention of flight until such time as all such persons have disembarked, in which:

1. A person is fatally or seriously injured as a result of:
   • the operation of the aircraft, or
   • associated activities, or
2. The aircraft sustains serious damage or structural failure which adversely affect the structural integrity, strength, performance or flight characteristics of the aircraft, and would normally require major repair or replacement of the affected component except for engine failure or damage, when the damage is limited to the engine, its cowling’s or accessories; or for damages limited to propellers, wing tips, antennas, tires, brakes, fairings, small dents or puncture holes in the aircraft skin; or
3. The aircraft is missing or is completely inaccessible.

Note1: For statistical uniformity only, an injury resulting in death within thirty days of the date of the accident is classified as a fatal injury.

Note2: An aircraft is considered to be missing when the official search has been terminated and the wreckage has not been located.

4.1.1   Designation and identification of Air Traffic incidents

Air traffic incidents are designated and identified in reports as follows:

4.1.2   The Air Traffic Incident Report Form A

The Air Traffic Incident Report Form A is intended for use:

1. by a pilot for filing a report on an air traffic incident after arrival or for confirming a report made initially by radio during flight. The form, if available on board, may also be of use in providing a pattern for making the initial report in flight;
2. by an ATS or air defence unit for recording an air traffic incident report received by radio, TEL or teleprinter. The form may also be used as the format for the text of a message to be transmitted over the AFS network.

An example of this form is added below (§ 4.2).

4.1.3   The Air Traffic Incident Report Form B

The Air Traffic Incident Report Form B is intended for ATS personnel or air defence personnel to report an occurence caused by an aircraft or a vehicle, by your own or another ATS unit, an alleged violation of ATS provisions or clearances, equipment/ATC procedures shortcomings, etc.

An example of this form is added below (§ 4.2).

4.1.4   Instructions For The Completion Of The Air Traffic Incident Report Form A

The items mentioned below shall be filled in, even if unknown (UNK) or not relevant (N/R).

4.1.5   Instructions For The Completion Of The Air Traffic Incident Report Form B

Use this form to report an occurrence involving an aircraft or vehicle, your own or another ATS unit, an alleged violation of ATS provisions or clearances, equipment and ATC procedures shortcomings.

Fill in this Form as soon as practicable after the occurrence.

Fill in as many boxes (1 to 19) as possible. Fill in relevant information. If not relevant, use “N/R”; or if not known, use “N/K”.

Box 1: Year (YY), Month (MM), Date (DD), hour (hh), minute (mm) of occurrence.

Box 2: Night: as defined nationally, or by ICAO.

Box 3: State location using LAT / LONG, a place name, AD, BRG / DIST from a navigation aid or significant point, etc . . .

Box 4: Use this box only if aircraft affected or involved. Provides for details regarding up to two aircraft involved. Use box 13 for additional aircraft.

Box 5: To assist in retention of relevant RTF and surveillance recordings.

Box 6: Mark the class of ATS airspace (A, B, C, D, E, F, G) within which the occurrence took place.

Box 7: Indicate the type of service provided, e.g. Area/Approach/Aerodrome - Control/Advisory/Information - Procedural/Radar - etc. Use a combination of these for full description of service provided.

Box 8: Use this box only if aircraft affected or involved, or if near-controlled flight into terrain (CFIT) event, to indicate distance aircraft/aircraft or aircraft/terrain.

Box 9: Specify if automated warning system(s) was/were involved (e.g. conflict alert, ACAS). If applicable, specify type and contents of warning and/or alert.

Box 10: Mark “YES” or “NO”, if relevant.

Box 11: Self-explanatory.

Box 12: Mark “YES” or “NO”, if weather was considered relevant to the occurrence. Include details in box 13.

Box 13: Use free text to describe the occurrence, include a diagram if necessary. Include causes and factors believed to be relevant to the occurrence. Suggest changes and improvements, if appropriate (you may wish to indicate that the report reflects your subjective recollection of the facts). Include relevant weather information. If necessary, use box 13 of additional forms. Indicate sequential number of pages and total number of pages.

Box 14: Give your assessment of workload, taking into account complexity and other factors.

Box 15: Indicate the time period since your last rest break.

Box 16: Self-explanatory.

Box 17: Self-explanatory.

Box 18: Specify your duty position and/or responsibility at the time of the occurrence.

Box 19: Self-explanatory.

5.1.1   Pilots procedures involved in incident

The following are the procedures to be followed by a pilot who is or has been involved in an incident:

1. during flight, use the appropriate air/ground frequency for reporting an incident of major significance, particularly if it involves other aircraft, so as to permit the facts to be ascertained immediately;
2. as promptly as possible after landing, and not later than 7 days after the occurrence, submit a completed Air Traffic Incident Report Form A:
   1. for confirming a report of an incident made initially as in a above, or for making the initial report on such an incident if it had not been possible to report it by radio;
   2. for reporting an incident that did not require immediate notification at the time of occurrence.

5.1.2   Initial report by radio

An initial report made by radio should contain the following information:

• aircraft identification;
• type of incident, e.g. aircraft proximity;
• the incident:
  • 1. a ) and b ) ;
  • 2. a ), b ), c ), d ), n ) ;
  • 3. a ), b ), c ), i );
  • 4. a ), b )
  of the Air Traffic Incident Report Form A;
• miscellaneous; 1. e ) of the Air Traffic Incident Report Form A.

5.2.1   Pilots procedures involved in incident

The following are the procedures to be followed by a pilot who is or has been involved in an incident:

1. during flight, use the appropriate air/ground frequency for reporting an incident of major significance, particularly if it involves other aircraft, so as to permit the facts to be ascertained immediately. An AIRPROX report shall always be notified immediately by radio;
2. as promptly as possible after landing, submit a completed Air Traffic Incident Report Form A:
   1. for confirming a report of an incident made initially as in a above, or for making the initial report on such an incident if it had not been possible to report it by radio;
   2. for reporting an occurrence which did not require immediate notification at the time of occurrence.

5.2.2   Initial report by radio

An initial report made by radio should contain the following information:

• aircraft identification (own aircraft);
• type of occurrence, e.g. aircraft proximity;
• the incident; 1. a ) and b ) ; 2. a ), b ), c ), d ), n ) ; 3. a ), b ) available details: heading, controlling unit and frequency, c ) , i ); 4. a ), b ) of the Air Traffic Incident Report Form A;
• miscellaneous; 1. e ) of the Air Traffic Incident Report Form A.

5.2.3   Reporting of Air Traffic Occurrences by ATS of AD Units

ATS personnel or air defence personnel shall proceed as follows regarding an occurrence in which he has been involved. As promptly as possible after an occurrence took place, ATS personnel or air defence personnel shall submit a completed Air Traffic Occurrence Notification Report in accordance with ATM instruction 12 and the Air Traffic Occurrence Notification Report form.